COUNTY COMMISSIONERS

Chair, Kitty Jung, District 3

Vice-Chair, Bob Lucey, District 2

Marsha Berkbigler, District 1

Vaughn Hartung, District 4

Jeanne Herman, District 5

                                                                                                             

COUNTY MANAGER                                                         

John Slaughter

 

ASSISTANT DISTRICT ATTORNEY

Paul Lipparelli

 

COUNTY CLERK

Nancy Parent

NOTICE OF MEETING AND AGENDA

 

WASHOE COUNTY BOARD OF COMMISSIONERS

COMMISSION CHAMBERS - 1001 E. 9th Street, Reno, Nevada

 

May 24, 2016

10:00 a.m.

 

NOTE:  Items on the agenda may be taken out of order; combined with other items; removed from the agenda; moved to the agenda of another meeting; moved to or from the Consent section; or may be voted on in a block.  Items with a specific time designation will not be heard prior to the stated time, but may be heard later.  Items listed in the Consent section of the agenda are voted on as a block and will not be read or considered separately unless removed from the Consent section.  The Board of County Commissioners may take breaks approximately every 90 minutes.

 

Accessibility.  The Washoe County Commission Chambers are accessible to the disabled.  If you require special arrangements for the meeting, call the Office of the County Manager, (775) 328-2000, 24-hours prior to the meeting. 

 

Public Transportation.  Public transportation is available to this meeting site:  RTC Routes 2, 2S, 5 and 15 serve this location.  For eligible RTC ACCESS reservations call (775) 348-5438.

 

Time Limits.  Public comments are welcomed during the Public Comment periods for all matters, whether listed on the agenda or not, and are limited to three minutes per person.  Additionally, public comment of three minutes per person will be heard during individually numbered items on the agenda.  Persons are invited to submit comments in writing on the agenda items and/or attend and make comment on that item at the Commission meeting.  Persons may not allocate unused time to other speakers.  To preserve time and increase efficiency representatives of recognized groups may be given more than 3 minutes as determined by the presiding officer.

 

Forum Restrictions and Orderly Conduct of Business.  The Board of County Commissioners conducts the business of Washoe County and its citizens during its meetings.  The presiding officer may order the removal of any person whose statement or other conduct disrupts the orderly, efficient or safe conduct of the meeting.  Warnings against disruptive conduct may or may not be given prior to removal.  The viewpoint of a speaker will not be restricted, but reasonable restrictions may be imposed upon the time, place and manner of speech.  Irrelevant and unduly repetitious statements and personal attacks which antagonize or incite others are examples of speech that may be reasonably limited.

 

Responses to Public Comments.  The County Commission can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.  During the public comment period, speakers may address matters listed or not listed on the published agenda.  The Open Meeting Law does not expressly prohibit responses to public comments by the Commission.  However, responses from Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.  On the advice of legal counsel and to ensure the public has notice of all matters the Commission will consider, Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, ask for County staff action or to ask that a matter be listed on a future agenda.  The Commission may do this either during the public comment item or during the following item:  “*Commissioners’/Manager’s Announcements, Requests for Information, Topics for Future Agendas and Statements Relating to Items Not on the Agenda”.

 

Pursuant to NRS 241.020, the Agenda for the Commission Meeting has been posted at the following locations:  Washoe County Administration Building (1001 E. 9th Street, Bldg. A); Washoe County Courthouse - Second Judicial District Court (75 Court Street); Washoe County - Reno Downtown Library (301 South Center Street); Sparks Justice Court (1675 East Prater Way); www.washoecounty.us/bcc/board_committees/ and https://notice.nv.gov.

 

Support documentation for the items on the agenda, provided to the Washoe County Board of Commissioners is available to members of the public at the County Manager’s Office (1001 E. 9th Street, Bldg. A, 2nd Floor, Reno, Nevada) Joanne Watson, Agenda Coordinator, (775) 328-2000 and on Washoe County’s website www.washoecounty.us/bcc/board_committees/

 

All items numbered or lettered below are hereby designated for possible action as if the words “for possible action” were written next to each item (NRS 241.020).  An item listed with asterisk (*) next to it is an item for which no action will be taken.

 

10:00 a.m.    *1.         Salute to the flag.

 

*2.        Roll call.

 

*3.        Public Comment.  Comment heard under this item will be limited to three minutes per person and may pertain to matters both on and off the Commission agenda.  The Commission will also hear public comment during individual action items, with comment limited to three minutes per person.  Comments are to be made to the Commission as a whole.

 

*4.        Commissioners’/County Manager’s announcements, reports and updates, requests for information or topics for future agendas.  (No discussion among Commissioners will take place on this item.)

 

Consent

 

5.A.      Approval of minutes for the Board of County Commissioner’s regular meetings of April 12, 2016, April 19, 2016 and April 26, 2016.

 

5.B        Approve a one-year support grant agreement [in the amount of $110,000] with the nonprofit, Nevada Legal Services, retroactive from July 1, 2015 to June 30, 2016, with possible one year renewal, in support of pro-bono and low-cost consumer related legal services for the elderly and approve necessary resolution for same.  Senior Services. (All Commission Districts.)

             

5.C.      Award Invitation to Bid #2969-16 for Temporary Employment Services to the following qualified firms: 22nd Century Technologies, Inc., Amtec, Applied Staffing Solutions, LLC, Integrity Staffing Solutions, Manpower, My Next Career Path Staffing, Nova Management Inc., Spherion Staffing, LLC;, and if awarded, authorize the Purchasing and Contracts Manager to issue multi-year purchase orders with the specified agencies, on a requirements basis, to cover the specified services for a period of two years, effective July 1, 2016 to June 30, 2018, with one, one-year renewal option at the discretion of Washoe County.  [Estimated annual cost for services will be in excess of $150,000 annually.]  Comptroller. (All Commission Districts.)

 

5.D.      Approve acceptance of NSLP Equipment Grant funding from the State of Nevada Department of Agriculture [in the amount of $5,536.00 no County match] to purchase 60” griddle with two 28” ovens underneath for the Washoe County Department of Juvenile Services’ kitchen.  The grant period is retroactive from April 20, 2016 through September 30, 2017.  If approved, direct the Comptroller’s Office to make the necessary budget adjustments and authorize Department Head to sign the sub-award agreement. Juvenile Services. (All Commission Districts.)

 

5.E.       Approve expenditures in excess of $100,000 to National Medical Service (NMS) for toxicology testing in Fiscal Year 2017 (July 1, 2016 through June 30, 2017). Medical Examiner. (All Commission Districts.)

 

5.F.       Approve changes to the Regulations for Child Care Facilities in Washoe County to incorporate changes approved by the Legislative Subcommittee on Regulatory Changes as well as the Department of Health Services, Division of Public and Behavioral Health, Child Care Licensing Program. Social Services. (All commission Districts.)

 

5.G.      Approve roll change requests, pursuant to NRS 361.765 and/or NRS 361.768, for errors discovered for the 2012/2013, 2013/2014, 2014/2015 and 2015/2016 secured and unsecured tax rolls and authorize Chairman to execute the changes described in Exhibits A and B and direct the Washoe County Treasurer to correct the error(s). [cumulative amount of decrease $11,140.47]. Assessor. (Parcels are in Commission Districts 1, 2, 3, 4, 5.)

 

              Manager

 

5.H.1.  Approve recommendation for Commission District Special Fund grants for Fiscal Year 2015-2016 for Commission District 2 in the [total amount of $18,000]; District 2 Commissioner Bob Lucey recommends a [$3,000] grant to Northern Nevada Dental Health Programs to support Adopt A Vet; a [$5,000] grant to Galena High School in support of students representing Washoe County at the 75th Anniversary of Pearl Harbor Parade; a grant of [$2,500] in support of Washoe County Regional Parks in District 2; a grant [$2,500] to Renown Foundation in support of 89502 Healthy Communities initiative family festivals; a grant of [$2,500] to Washoe County Senior Services in support of Senior Services transportation programs; a grant of [$2,000] to Social Services in support of Children’s Services efforts to provide access to the Discovery Museum; a grant in [$500] to Truckee Meadows Fire Fighter Association (Local 3895) to sponsor a child to attend the fire academy; approve Resolutions necessary for same; and direct the Comptroller’s Office to make the necessary budget appropriation transfers. (Commission District 2.)

 

5.H.2.  Approve recommendations for Commission District Special Fund grants for Fiscal Year 2015-2016 for Commission District 5 in the [total amount of $15,000]; District 5 Commissioner Jeanne Herman recommends a [$5,000] grant to Nevada Lands Council for an annual [$1,000] Government membership fee and a one-time [$4,000] cash donation to help provide resources, a [$10,000] grant to Washoe County Senior Center’s to support and enhance the programs including technology and activities offered at the Senior Center’s in District 5; approve Resolutions necessary for same; and direct the Comptroller’s Office to make the necessary budget appropriation transfers. (Commission District 5.)

 

              District Attorney

 

5.I.1.    Approve a three-year contract between Washoe County and Municipal Code Corporation (“Municode”) for professional services related to republication and supplementation of the Washoe County Code, and to authorize future renewal options to be executed by the District Attorney. (All Commission Districts.)

 

5.I.2.    Approve payments totaling [$7,609.02] to vendors for assistance of 58 victims of sexual assault and authorize Comptroller to process same. NRS 217.310 requires payment by the County of total initial medical care of victims, regardless of cost, and of follow-up treatment costs of up to $1,000 for victims, victim’s spouses and other eligible persons. (All Commission Districts.)

 

5.I.3     Accept renewed funding for a Deputy District Attorney for the provision of continuing prosecutor services related to the High Intensity Drug Trafficking Areas (HIDTA) Task Force in the amount of [$80,000] from the Office of National Drug Control Policy award to Nevada HIDTA for the retroactive period May 1, 2016 through April 30, 2017, with [remaining $20,000] position cost covered by District Attorney General Fund budget. (All Commission Districts.)

 

Sheriff

 

5.J.1.    Authorize creation of seven (7) unfunded “overfill” Deputy Sheriff Recruit positions to be utilized for Countywide Security Project to prepare for background, hiring and training time of recruits; and if approved, authorize Human Resources and Finance to make necessary adjustments.  (All Commission Districts.)

 

5.J.2.    Approve Sheriff’s Security Agreement between the Barracuda Open Foundation and the County of Washoe on behalf of Washoe County Sheriff’s Office to provide uniformed Deputy Sheriffs for security [estimated security costs will be $62,000] during the 2016 Barracuda Open Golf Tournament, June 27, through July 3, 2016. (All Commission Districts.)

 

5.J.3.    Acknowledge Receipt of Status Report of Commissary Fund submitted by the Washoe County Sheriff’s Office Commissary Committee for Third Quarter for Fiscal Year 15/16. (All Commission Districts.)

 

5.J.4.    Authorize one (1) unfunded Jail Cook position to be utilized for training and attrition preparation and planning; and if approved, authorize Human Resources to make the necessary adjustments. (All Commission Districts)

 

Community Services

 

5.K.1.   Approve a Lease Agreement between Roter Investments, L.P. and Washoe County for a 60 month term, commencing July 1, 2016 through June 30, 2021 [$87,390 annually plus an increase of $17,478 effective July 1 of each year for the term of the Agreement] for the continued occupancy of the Sierra View Library Branch located at the Reno Town Mall, 4001 S. Virginia Street, Reno, Nevada. (Commission District 2.)

 

5.K.2.   Award a bid and approve the Agreement to the lowest responsive, responsible bidder for the 2015 Street Cut Program Completion Project, staff recommends Vega Asphalt Paving, Inc. [in the amount of $121,819.60]. (All Commission Districts.)

 

5.K.3.   Approve the payment of [$215,420], paid in quarterly installments, as Washoe County’s share in annual funding for the Truckee Meadows Regional Planning Agency to cover the fiscal year from July 1, 2016, through June 30, 2017. (All Commission Districts.)

 

5.K.4.   Approve, on the recommendation of the Chair, the appointment of Francine Donshick to the Washoe County Planning Commission representing Commission District 3 as an At-Large member to fill a term beginning on July 1, 2016, and ending on June 30, 2020, or until such time as a successor is appointed. (Commission District 3.)

 

5.K.5.   Accept cash donations [$77,926.61] from various businesses, organizations and individuals and acknowledge in-kind donations for Regional Parks and Open Space programs and facilities; and direct the Comptroller’s Office to make the appropriate budget adjustments. (All Commission Districts.)

 

5.K.6.   Approve an Interlocal Cooperative Agreement Approving RTC Program of Projects between Washoe County, City of Reno, City of Sparks, and the Regional Transportation Commission (RTC) for projects included in the RTC’s Fiscal Year 2017 Street and Highway Program of Projects. (All Commission Districts.)

 

End of Consent Items

 

*6.        Appearance:    Tahoe Prosperity Center

                                           Heidi Hill Drum, Executive Director [10 minutes]

                                                     

*7.        Department Presentation:  Medical Examiner's Office, highlighting services and operations. [10 minutes.]

 

8.          Recommendation to approve a professional services agreement for maintenance of the County’s classification and compensation system between Hay Group, Inc. and Washoe County retroactive from May 1, 2016 to December 31, 2017 for [$165,000], and authorize the Director of Human Resources/Labor Relations to execute agreement. Human Resources. (All Commission Districts.)

 

9.          Recommendation to approve Fiscal Year 2016/2017 renewal of contracts and service agreements [above $100,000] to be approved as a group by the Board of County Commissioners and authorization for the Purchasing Contracts Manager to sign the contract renewals, as they come due, with approval from the District Attorney or Risk Management when necessary as follows:  General Fund -Thomson Reuters, [not to exceed $300,000] - Software Maintenance Agreement for the Treasurer’s Tax System Support.   SAP, Renewal of SAP Financial Software System Software Maintenance Agreement, [not to exceed $300,000]. Technology Services. (All Commission Districts.)

 

10.        Recommendation to approve sole source purchases of Voice over Internet Protocol (VoIP) hardware and software; and consulting, implementation, maintenance and support services from BCT Conferencing, Inc. and approve expenditures [that will aggregate to exceed $100,000] but will remain within available adopted budget funding during Fiscal Year 2016-2017 for technology infrastructure, [not to exceed $450,000] Technology Services. (All Commission Districts.)

 

11.        Recommendation to approve sole source purchases of computer network equipment, servers, data storage, PCs (personal computers), and printers through joinder with the joinder with the National Association of State Procurement Officers (NASPO) Master Price Agreements with Dell Inc. and Extreme Networks, Inc.; and approve expenditures that will aggregate to exceed [$100,000] but will remain within available adopted budget funding during Fiscal Year 2016-2017 for technology infrastructure, [not to exceed $2,000,000.] Technology Services. (All Commission Districts.)

 

12.        Recommendation to approve recommendation by the 911 Emergency Response Advisory Committee that the Board of County Commissioners approve Fiscal Year 2016-2017 renewal of reimbursement to the City of Reno, for the salaries and benefits of (1.5) Geographic Information Systems (GIS) positions with Emergency 911 funds to support region-wide E911 GIS mapping services to the Public Safety Answering Points (PSAPS) in an amount [not to exceed $164,021]. Technology Services. (All Commission Districts.)

 

13.        Recommendation to approve sole source purchases of Microsoft and Adobe licensing through joinder with the National Association of State Procurement Officers (NASPO) Master Price Agreement for Software Value Added Reseller (SVAR) SHI International and approve expenditures that [will aggregate to exceed $100,000] up to a maximum of [$600,000] within the available Fiscal Year 2016-2017 adopted budget for technology infrastructure. Technology Services. (All Commission Districts.)

 

14.        Recommendation to approve funding for the sole source proposal between Washoe County and EPI-USE America, Inc. for the planning, implementation and rollout of specified recommendations from the Washoe County Reporting and Dashboards Deliverable provided to Washoe County on July 1, 2015 and authorize Purchasing and Contracts Manager to execute a negotiated agreement between Washoe County and EPI-USE America, Inc. not to exceed [$175,000.00] to be funded by Technology Services’ Fund C108900 SAP Service Center and Technology Services’ Fund C108500 Enterprise Infrastructure. Technology Services. (All Commission Districts.)

 

15.        Recommendation to approve a one year extension of the Investment Management Services agreement between Washoe County and PFM Asset Management LLC and Hobbs, Ong and Associates, Inc. The estimated annual cost is [$290,000] which is allocated among the funds and agencies who participate in the Washoe County Investment Pool. Treasurer. (All Commission Districts.)

 

16.        Recommendation to approve Employment Agreement between Ellen G. I. Clark, M. D. and the County of Washoe to serve as Coroner and Chief Medical Examiner effective July 1, 2016 through June 30, 2017, annual salary [$248,560.00]. Manager. (All Commission Districts.)

 

17.        Recommendation to approve modification to the Special Offer Amendment to Westlaw Subscriber Agreement between the County of Washoe (Office of the District Attorney) and West, a Thomson Business [$155,004] for the period of  July 1, 2016 through June 30, 2017, for provision of on-line research capability to the Office of the District Attorney; FY 17 amount [$50,652]. District Attorney.  (All Commission Districts.)

 

18.        Recommendation to approve the Intrastate Interlocal Contract between Public Agencies, specifically the State of Nevada Acting By and Through Its Office of the Nevada Attorney General and the Washoe County Sheriff’s Office – Forensic Science Division Acting by and Through the Washoe County Board of County Commissioners for the testing and shipping of previously un-submitted sexual assault kits in the total amount of [$414,376.53; $411,750.00 for testing; $2,626.53 for related shipping costs] effective from the date of approval through December 31, 2018, with the option of a one (1) year extension with the mutual written consent of the Attorney General and WCSO. Sheriff. (All Commission Districts.)

 

19.        Recommendation to accept a Notice of Subgrant Award from the State of Nevada Department of Health and Human Services Division of Public & Behavioral Health retroactive to February 11, 2016 through September 29, 2016 in the amount of [$242,617.00, no County match required] to assist clients moving from transitional housing into more permanent housing; authorize the Department to execute the award and direct the Comptroller’s Office to make the necessary budget adjustments.  Social Services. (All Commission Districts.)

 

20.        Recommendation to award a bid and approve the Agreement to the lowest responsive, responsible bidder for the South Truckee Meadows Water Reclamation Facility 2016 Headworks and Chemical Building Electrical Improvement Project [staff recommends Nelson Electric, Inc., in the amount of $426,600]. Community Services. (Commission District 2.)

 

21.        Recommendation to award a bid and approve the Agreement to the lowest responsive, responsible bidder for the 2016/2017 Slurry Seal of Selected Streets in Washoe County, Nevada PWP-WA-2016-134 project [staff recommends Sierra Nevada Construction in the amount of $3,748,960.90]. Community Services. (All Commission Districts.)

 

22.        Recommendation to approve an Agreement for Professional Consulting Services between Washoe County and Wood Rodgers, Inc. [$119,430.00] for Testing and Inspection Services for the 2016/2017 Slurry Seal of Selected Streets in Washoe County, Nevada PWP-WA-2016-134 project. Community Services. (All Commission Districts.)

 

23.        Possible action to approve an appointment of either Rebecca Kapuler or Scott Carey to the Washoe County HOME Consortium Technical Review Committee (TRC) to fill a term beginning on July 1, 2016, and ending on June 30, 2019. Community Services. (All Commission Districts.)

 

24.        Request to approve the relocation of a medical marijuana dispensary within unincorporated Washoe County pursuant to section 3 of Senate Bill Number 276 as signed into law on June 9, 2015. The request is from Washoe Dispensary, LLC to move a medical marijuana dispensary from the location issued a State of Nevada provisional medical marijuana certificate at 290 S. U.S. Highway 395 (APN 050-220-34) to 275 S. U.S. Highway 395 (APN 046-080-04). If approved, direct staff to notify the State of Nevada Division of Public and Behavioral Health in writing of the Board’s approval of the relocation request. Manager. (Commission District 2)

 

25.        Discussion on and possible action on operation, maintenance, and management of Washoe Golf Course and possible direction on options including, but not limited to: extension of existing agreement up to the allowable 6 month period; preparation of a Request for Proposals/Request for Qualifications for future full golf course operations, maintenance and management; negotiation of an agreement for the full operation and maintenance of Washoe Golf Course with operators of local publicly-owned golf courses; negotiation of a new contract with Bell-Men Golf, Inc. for full operation, maintenance, and management of Washoe County Golf Course ; or otherwise direct staff on how to proceed with Washoe Golf Course.  Community Services. (Commission District 1.)

 

26.       Update, discussion and possible direction to staff regarding 2016 Nevada Legislative Interim Committees and Studies, legislation or legislative issues proposed by legislators, by Washoe County or by other entities permitted by the Nevada State Legislature to submit bill draft requests, or such legislative issues as may be deemed by the Chair or the Board to be of critical significance to Washoe County. Manager. (All Commission Districts).

 

27.        Discussion and possible direction to the County Manager to utilize two or more hours of staff time to review event planning and associated requirements in Washoe County. (Requested by Commissioner Jung)

 

28.        Possible Closed Session for the purpose of discussing labor negotiations with Washoe County, Truckee Meadows Fire Protection District and/or Sierra Fire Protection District per NRS 288.220.

 

*29.     Public Comment.  Comment heard under this item will be limited to three minutes per person and may pertain to matters both on and off the Commission agenda.  The Commission will also hear public comment during individual action items, with comment limited to three minutes per person. Comments are to be made to the Commission as a whole.

 

*30.     Commissioners’/County Manager’s announcements, reports and updates, requests for information or topics for future agendas.  (No discussion among Commissioners will take place on this item.)

 

Adjournment.

 

Various boards/commissions the Washoe County Commissioners may be a member of or liaison to:

 

Chair Jung

Community Assistance Center Transitional Governing Board

District Board of Health

Internal Audit Committee

Investment Committee

Medical Marijuana Working Group

Nevada Works (alternate)

Truckee Meadows Water Authority Board (alternate)

Truckee River Flood Management Authority (alternate)

Washoe County Criminal Justice Advisory Committee

Washoe County Stadium Authority

 

Vice-Chair Lucey

EDAWN (Economic Development Authority of Western Nevada) (alternate)

Nevada Association of Counties Board of Directors (NACO)

Nevada Commission for the Reconstruction of the V&T Railway (alternate)

Nevada Tahoe Regional Planning Agency Board (alternate)

Regional Transportation Commission

Reno-Sparks Convention & Visitors Authority

Tahoe Regional Planning Agency Governing Board (alternate)

Tahoe Transportation District Board of Directors (alternate)

Tahoe Transportation Commission (alternate)

Truckee Meadows Regional Planning Agency Governing Board

Truckee Meadows Water Authority Board (alternate)

Truckee River Flood Management Authority

Washoe County Criminal Justice Advisory Committee (alternate)

Washoe County Debt Management Commission

Washoe County Library Board of Trustees

Washoe County School District Oversight Panel

Washoe County Stadium Authority (alternate)

Western Regional Water Commission

 

Commissioner Berkbigler

Economic Development Authority of Western Nevada (EDAWN)

Nevada Tahoe Conservation District Board of Supervisors

Nevada Tahoe Regional Planning Agency Board

Public Schools Overcrowding and Repair Needs Committee

Regional Transportation Commission

Tahoe Prosperity Center Board of Directors

Tahoe Regional Planning Agency Governing Board

Tahoe Transportation District Board of Directors

Tahoe Transportation Commission

Truckee Meadows Water Authority Board (alternate)

Truckee River Flood Management Authority (alternate)

Washoe County Legislative Liaison

Washoe County Organizational Effectiveness Committee

Washoe County Stadium Authority

Western Nevada Development District (WNDD)

 

 

Commissioner Hartung

Truckee Meadows Regional Planning Agency Governing Board

Truckee Meadows Water Authority Board

Truckee River Flood Management Authority

Washoe County Investment Committee

Washoe County Senior Services Advisory Board Liaison (alternate)

Washoe County Stadium Authority (alternate)

Western Regional Water Commission

 

Commissioner Herman

Nevada Association of Counties Board of Directors (NACO)

Nevada Commission for the Reconstruction of the V&T Railway

NevadaWorks

State Land Use Planning Advisory Council (SLUPAC)

Truckee Meadows Regional Planning Agency Governing Board

Truckee Meadows Water Authority Board

Truckee River Flood Management Authority (alternate)

Vya Conservation District

Washoe County Open Space and Regional Parks Commission Liaison

Washoe County Senior Services Advisory Board Liaison

Washoe County School District Oversight Panel

Washoe County Stadium Authority (alternate)

Washoe-Storey Conservation District

Western Regional Water Commission