COUNTY COMMISSIONERS

Chair, Marsha Berkbigler, District 1

Vice-Chair, Kitty Jung, District 3

Bob Lucey, District 2

Vaughn Hartung, District 4

Jeanne Herman, District 5

 

COUNTY MANAGER

John Slaughter

 

ASSISTANT DISTRICT ATTORNEY

Paul Lipparelli

 

COUNTY CLERK

Nancy Parent

NOTICE OF MEETING AND AGENDA

 

WASHOE COUNTY BOARD OF COMMISSIONERS

COMMISSION CHAMBERS - 1001 E. 9th Street, Reno, Nevada

 

October 27, 2015

10:00 a.m.

 

NOTE:  Items on the agenda may be taken out of order; combined with other items; removed from the agenda; moved to the agenda of another meeting; moved to or from the Consent section; or may be voted on in a block.  Items with a specific time designation will not be heard prior to the stated time, but may be heard later.  Items listed in the Consent section of the agenda are voted on as a block and will not be read or considered separately unless removed from the Consent section.  The Board of County Commissioners may take short breaks approximately every 90 minutes.

 

Accessibility.  The Washoe County Commission Chambers are accessible to the disabled.  If you require special arrangements for the meeting, call the Office of the County Manager, (775) 328-2000, 24-hours prior to the meeting. 

 

Public Transportation.  Public transportation is available to this meeting site:  RTC Routes 2, 2S, 5 and 15 serve this location.  For eligible RTC ACCESS reservations call (775) 348-5438.

 

Time Limits.  Public comments are welcomed during the Public Comment periods for all matters, whether listed on the agenda or not, and are limited to three minutes per person.  Additionally, public comment of three minutes per person will be heard during individually numbered items on the agenda.  Persons are invited to submit comments in writing on the agenda items and/or attend and make comment on that item at the Commission meeting.  Persons may not allocate unused time to other speakers.

 

Forum Restrictions and Orderly Conduct of Business.  The Board of County Commissioners conducts the business of Washoe County and its citizens during its meetings.  The presiding officer may order the removal of any person whose statement or other conduct disrupts the orderly, efficient or safe conduct of the meeting.  Warnings against disruptive comments or behavior may or may not be given prior to removal.  The viewpoint of a speaker will not be restricted, but reasonable restrictions may be imposed upon the time, place and manner of speech.  Irrelevant and unduly repetitious statements and personal attacks which antagonize or incite others are examples of speech that may be reasonably limited.

 

Responses to Public Comments.  The County Commission can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting.  During the public comment period, speakers may address matters listed or not listed on the published agenda.  The Open Meeting Law does not expressly prohibit responses to public comments by the Commission.  However, responses from Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.  On the advice of legal counsel and to ensure the public has notice of all matters the Commission will consider, Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, ask for County staff action or to ask that a matter be listed on a future agenda.  The Commission may do this either during the public comment item or during the following item:  “*Commissioners’/Manager’s Announcements, Requests for Information, Topics for Future Agendas and Statements Relating to Items Not on the Agenda”.

 

Pursuant to NRS 241.020, the Agenda for the Commission Meeting has been posted at the following locations:  Washoe County Administration Building (1001 E. 9th Street, Bldg. A), Washoe County Courthouse-Second Judicial District Court (75 Court Street), Washoe County - Reno Downtown Library (301 South Center Street); Sparks Justice Court (1675 East Prater Way); www.washoecounty.us/bcc/board_committees/ and https://notice.nv.gov.

 

Support documentation for the items on the agenda, provided to the Washoe County Board of Commissioners is available to members of the public at the County Manager’s Office (1001 E. 9th Street, Bldg. A, 2nd Floor, Reno, Nevada) Valerie Wade, Administrative Secretary, (775) 328-2000 and on Washoe County’s website www.washoecounty.us/bcc/board_committees/

 

All items numbered or lettered below are hereby designated for possible action as if the words “for possible action” were written next to each item (NRS 241.020).  An item listed with asterisk (*) next to it is an item for which no action will be taken.

 

10:00 a.m.  *1.         Salute to the flag.

 

*2.        Roll call.

 

*3.        Public Comment.  Comment heard under this item will be limited to three minutes per person and may pertain to matters both on and off the Commission agenda.  The Commission will also hear public comment during individual action items, with comment limited to three minutes per person.  Comments are to be made to the Commission as a whole.

 

*4.        Commissioners’/Manager’s announcements, reports/updates from County Commission members concerning various boards/commissions they may be a member of or liaison to.  Requests for information, topics for future agendas and any ideas and suggestions for greater efficiency, cost effectiveness and innovation in County government.  (No discussion among Commissioners will take place on this item.)

 

Consent Items.

 

5.A.      Approve minutes of the Washoe County Board of Commissioners regular meeting of September 22, 2015.

 

5.B.      Authorize the tax collector to strike names and amounts identified on delinquency / uncollectible personal property tax list for fiscal years 2007-2015, [totaling $89,753.78].  Comptroller.  (All Commission Districts.)

 

5.C.      Approve State Collection Development funds from the State of Nevada [$8,027; no local match required], for a retroactive term from October 1, 2015 through June 30, 2016, for the augmentation of Library Collections, direct Comptroller’s Office to make the necessary budget adjustments; and authorize the Director to sign the grant award document.  Library.  (All Commission Districts.)

 

5.D.      Approve appointment of Washoe County District 5 Commissioner Jeanne Herman, to the vacant seat on the Vya Conservation District Board of Supervisors for a two year term.  Manager.  (All Commission Districts.)

 

5.E.       Acknowledge the creation of a third judicial seat in the Sparks Township Justice Court and placement of said seat on the 2016 election ballot pursuant to NRS 4.020; and direct Budget, Comptroller’s Office and Human Resources to make the necessary adjustments.  Sparks Justice Court.  (Commission Districts 3, 4 & 5.)

 

Assessor.

 

5.F.1.     Approve roll change requests, pursuant to NRS 361.765 and/or NRS 361.768, for errors discovered for the 2012/2013, 2013/2014, 2014/2015 and 2015/2016 secured tax roll and authorize Chairman to execute the changes described in Exhibit A and direct the Washoe County Treasurer to correct the error(s). [Cumulative amount of decrease $12,025.90].  (Parcels are in various Commission Districts.)

 

5.F.2,     Acknowledge receipt of Change Log for the 2015/2016 Assessment Roll that results in a net increase of $264,776,677 in assessed values. [Copy of log on file in County Manager's Office.]  (All Commission Districts.)

 

Community Services.

 

5.G.1.    Approve an Interlocal Traffic Signal Maintenance Agreement retroactive to July 1, 2015, between the City of Reno and Washoe County for maintenance of the County’s traffic signals for FY 2015-2016 with automatic renewal options through end of FY 2019-2020 for a time and material agreement in the amount [not to exceed $50,000 annually].  (All Commission Districts.)

 

5.G.2.    Authorize disbursement of funds [$55,783.08] to Nevada Tahoe Conservation District to be used as match for 319(h) funds for catchment registration in accordance with obligations and commitments contained in an Interlocal Agreement with the Nevada Division of Environmental Protection, utilizing Washoe County’s Tahoe Regional Planning Agency Water Quality Mitigation funds in support of the work.  These funds will be used to implement the Lake Clarity Crediting Program and the pollutant load reduction milestones necessary to meet the Lake Tahoe Total Maximum Daily Load approved by the United States Environmental Protection Agency.  (Commission District 1.)

 

District Attorney.

 

5.H.1.    Approve payments [totaling $7,375.89] to vendors for assistance of 43 victims of sexual assault and authorize Comptroller to process same.  NRS 217.310 requires payment by the County of total initial medical care of victims, regardless of cost, and of follow-up treatment costs of up to $1,000 for victims, victim’s spouses and other eligible persons.  (All Commission Districts.)

 

5.H.2.    Accept a Violence Against Women Act (VAWA) grant to the District Attorney’s Office [$67,600; $22,536 required match], from the Nevada Office of the Attorney General to provide counselling services at the Washoe County Child Advocacy Center; retroactive from July 1, 2015 through June 30, 2016, and direct Comptroller’s Office to make the necessary budget adjustments.  (All Commission Districts.)

 

Human Resources.

 

5.I.1.      Approve a five-year Administrative Services Agreement with MassMutual to continue to provide Washoe County’s Defined Contribution Plans through December 31, 2020; and authorize the Director of Human Resources/Labor Relations to execute same.  (All Commission Districts.)

 

5.I.2.      Approve requests for reclassification of a vacant Personal Property Field Representative, pay grade I, to Collections Analyst, pay grade I (Treasurer); an Administrative Secretary, pay grade J, to Legal Secretary, pay grade I (Juvenile Services); a Hydrogeologist II, pay grade N, to a Hydrogeologist, pay grade N (Community Services); a vacant Office Assistant II, pay grade E, to a Department Systems Technician, pay grade J (Social Services); a vacant Administrative Assistant II, pay grade L, to Administrative Assistant I, pay grade K, and a Human Resource Analyst II, pay grade N, to a Senior Human Resource Analyst, pay grade P, as evaluated by the Job Evaluation Committee; reclassification of a Human Resources Specialist II, pay grade J, to a new classification of Training and Development Specialist, pay grade K, and a Senior Human Resource Analyst, pay grade P, to an Employee and Labor Relations Manager, pay grade U (Human Resources) as evaluated by the HAY Group; and elimination of unused or obsolete job classifications as listed in Exhibit 1. [Net Annual cost is estimated at $72,888].  (All Commission Districts.)

 

Sheriff.

 

5.J.1.      Approve the creation of one Sheriff Support Specialist - Field position and reclassification requests of a vacant Administrative Secretary to Office Support Specialist, an Office Assistant III to Office Support Specialist, an Office Support Specialist to Investigative Assistant, and an Administrative Assistant II to a Media Programs Coordinator as evaluated by the JEC; and the reclassification of a vacant Sergeant position to a Lieutenant position and the elimination of a vacant Management Analyst position [total estimated savings of $3,843]; and authorize Human Resources to make the appropriate adjustments.  (All Commission Districts.)

 

5.J.2.      Approve the direct grant award from the State of Nevada, Office of Criminal Justice Assistance FFY 2015/2016 Justice Assistance Grant (JAG), Project No. 15-JAG-31 [$20,000; no County match required] to purchase a fingerprint machine for the Incline Substation for the retroactive grant period of October 1, 2015 through September 30, 2016 and if approved, direct Comptroller’s Office to make necessary budget adjustments.  (All Commission Districts.)

 

5.J.3.      Approve the direct grant award from the State of Nevada, Office of Criminal Justice Assistance FFY 2015/2016 Justice Assistance Grant (JAG), Project No. 15-JAG-30 [$30,000; no County match required] to support the All Threats All Crimes (ATAC) task force for the retroactive grant period of 10/1/15 through 9/30/16 and if approved, direct Comptroller’s Office to make necessary budget adjustments.  (All Commission Districts.)

 

5.J.4.      Approve acceptance of [up to $17,548, no County match required] in overtime reimbursement for deputies assigned full time to the Federal Bureau of Investigation (FBI) Joint Terrorism Task Force (JTTF). Washoe County will be reimbursed for overtime and benefit costs directly related to activities in conjunction with the FBI JTTF. Funds are available retroactively from Federal Fiscal Year October 1, 2015-September 30, 2016 and if approved, direct Comptroller’s Office to make necessary budget adjustments.  (All Commission Districts.)

 

5.J.5.      Approve acceptance of [up to $35,096; no County match required] in overtime reimbursement for deputies assigned full time to the Federal Bureau of Investigation (FBI) Northern Nevada Child Exploitation Task Force (NNCETF). Washoe County will be reimbursed for overtime and benefit costs directly related to activities in conjunction with the FBI NNCETF. Funds are available retroactively from Federal Fiscal Year October 1, 2015-September 30, 2016, and if approved, direct Comptroller’s Office to make necessary budget adjustments.  (All Commission Districts.)

 

5.J.6.      Acknowledge Receipt of Status Report of Commissary Fund submitted by the Washoe County Sheriff’s Office Commissary Advisory Committee for First Quarter for Fiscal Year 15/16.  (All Commission Districts.)

 

End of Consent Items

 

*6.        Appearance:  Alicia Reban, Executive Director, Nevada Land Trust (NLT)

Christi Cakiroglu, Executive Director, Keep Truckee Meadows Beautiful (KTMB)

 

Presentation on Washoe County partnership with Nevada Land Trust and Keep Truckee Meadows Beautiful and introduction of the One Truckee River Initiative.

 

7.        Recommendation to Award of Bid No. 2944-16 for Suppliers of Bulk Gasoline and Diesel Fuels for Washoe County and participating joinder agencies for the period of thirty six (36) months from the date of Board approval. The responding bidders shall be polled on a weekly basis for price quotes on gasoline and diesel fuels. Prices quoted shall be firm for a seven (7) day period.  Estimated annual expenditures by Washoe County for bulk fuel may exceed $100,000 subject to market fluctuations.  It is further recommended that the board accept the freight tariffs as stated and submitted by the qualified suppliers in their bid response. Freight tariffs shall be added to the base fuel cost to arrive at a delivered cost throughout the Northern Nevada and Northern California area. Tariffs may be revised every twenty six (26) weeks on mutual agreement of Washoe County and the qualified suppliers.  Comptroller.   (All Commission Districts.)

 

8.        Recommendation to accept grant awards from the Nevada Aging and Disability Services Division for the following Older Americans Act Title III Programs:  Congregate Meals [$283,360; match of $50,011 from ad valorem tax] and Home Delivered Meals [$487,347; match of $86,013 from ad valorem tax] retroactive from September 30, 2015 through September 29, 2016; and direct the Comptroller’s Office to make the appropriate budget adjustments.  Senior Services.  (All Commission Districts.)

 

9.        Recommendation to accept a Continuum of Care Grant Agreement Renewal from the United States Department of Housing and Urban Development (HUD) for the Shelter Plus Care Program in the amount of [$113,171; maximum of $52,896 County match required] retroactive to August 1, 2015 through July 31, 2016; once the Grant Agreement is fully executed, authorize a Subgrant agreement for Continuum of Care services between Washoe County and Volunteers of America-Greater Sacramento and Northern Nevada, Inc., in an amount [not to exceed $166,067], approve resolution necessary for same; and direct the Comptroller’s Office to make the appropriate budget adjustments.  Social Services.  (All Commission Districts.)

 

10.        Recommendation to approve a one-time payment and authorize the Purchasing and Contracts Manager to generate a Purchase Order in the amount of [$214,409] to Access to Healthcare Network (AHN) to provide cash support which will be used by AHN as the matching portion of a grant which has been awarded to AHN from the Regional Transportation Commission (RTC) for a transportation services program and a transportation “help line” targeting low income senior citizens and persons with disabilities, to be funded 100% by indigent funds.  Social Services.  (All Commission Districts.)

 

11.        Update, discussion and possible direction to staff on Constituent Services programs including Citizen Advisory Board and District Forums for fiscal year 2016 between June and October [Net Zero Impact].  Manager.  (All Commission Districts.)

 

12.        Update and acknowledgement of the Washoe County FY16-18 Strategic Plan, including status of first quarter Fiscal Year 2015-16 goals and initiatives  [No fiscal impact].  (All Commission Districts.)

 

13.        Policy overview and discussion on Washoe County’s response to flash flood events in the unincorporated portions of Washoe County.  Community Services.  (All Commission Districts.)

 

14.        Request by the County Manager’s Office through the Washoe County Clerk pursuant to WCC 2.030 for possible action by the Board of County Commissioners to initiate proceedings to amend Washoe County Code Chapter 25 (Business License Ordinance) concerning Medical Marijuana Establishments as follows:  to establish a process for a medical marijuana establishment to request a public hearing before the Board to move to a new location from their State approved location and for the Board to act upon such a request; to provide for cost recovery by County agencies for inspections and other related tasks for medical marijuana establishments; to amend the Medical Marijuana Establishment section into multiple sections related to specific regulations and topics; to modify the distance measurements from a medical marijuana establishment to schools and/or community facilities to match State Law distance measurements;  to clarify application requirements for medical marijuana establishment business licenses; to establish the content of the required disposal plan for medical marijuana establishments; to establish a process for the renewal, denial, revocation or suspension of medical marijuana establishment registration cards; to provide for other matters properly related thereto; and, to direct the County Clerk to submit the request to the District Attorney for preparation of a proposed ordinance, pursuant to Washoe County Code Sections 2.030 and 2.040.  (All Commission Districts.)

 

3:00 p.m.           Public Hearings.  (Note:  Items listed under this heading only will be heard at or after the noted time.  In no case will they be heard before the stated time.  Due to public testimony and discussion, time expended on the items in this category can vary.)

 

15.        Hearing, discussion, and possible action on Case No. AX15-003 (Barry and Lori Nudelman), an appeal of the Board of Adjustment's decision to deny Variance Case No. VA15-004, which requested a reduction of the required front yard setback from 20 feet to 3 feet (inclusive of the roof overhang if approved) to allow for the construction of a covered entry way on the existing house at 557 Dale Drive in the Incline Village/Crystal Bay area. The Board of County Commissioners may take action to confirm the Board of Adjustment's denial; reverse the Board of Adjustment's denial and issue the Variance; or modify the Variance's Conditions and issue the Variance.   Community Services.  (Commission District 1.)

 

16.        Master Plan Amendment Case No. MPA15-001 and Regulatory Zone Amendment Case No. RZA15-001 – Hearing, discussion, and possible action to approve (1) an amendment to Sun Valley Area Plan Policy SUN.1.3 (a part of the Master Plan) to allow the Medium Density Urban (MDU) Regulatory Zone in the Sun Valley Suburban Character Management Area; (2) an amendment to the Sun Valley Master Plan Map, changing the Master Plan Category from Suburban Residential (SR) to Urban Residential (UR) on the subject parcel addressed as 5100 W. First Avenue, Sun Valley (APN: 085-820-31); and  (3) an amendment to the Sun Valley Regulatory Zone Map, changing the Regulatory Zone from Public/Semi-Public Facilities (PSP) to Medium Density Urban (MDU) subject to the adoption of Master Plan Amendment Case No. MPA15-001.  And if approved, authorize the Chair to sign the resolutions to adopt the amendments to the Sun Valley Area Plan after a determination of conformance with the Truckee Meadows Regional Plan by the Truckee Meadows Regional Planning Commission.  Community Services.  (Commission District 3.)

 

17.        Second reading and possible adoption of an ordinance amending the Washoe County Code at Chapter 110 (Development Code) within Article 306, Accessory Uses and Structures, at Section 110.306.10, Detached Accessory Structures, to clarify when a building permit is required for a cargo container; at Section 110.306.35, Outdoor Storage/Outdoor Display, for the definition of a commercial vehicle and for exceptions to commercial vehicle storage; within Article 310, Temporary Uses and Structures, at Section 110.310.35, Mobile Homes, Manufactured Homes, Travel Trailers, Commercial Coaches and Recreational Vehicles, to change the name of storage containers to cargo containers to match regulations within Article 306 and to refine regulations concerning temporary contractor or owner-builder portable containers; and, to update these sections within both Article 306 and Article 310 to reflect the current organization of the Community Services Department and the Health District’s name.  Recommendations include other matters properly relating thereto. (Bill No. 1749)  Community Services.  (All Commission Districts.)

 

18.        Second reading and possible adoption of an ordinance amending the Washoe County Code at Chapter 110 (Development Code) at Article 422, Water and Sewer Resource Requirements, and at Article 706 as follows:  To reflect changes required from the transfer of the water utility functions of the Washoe County Community Services Department to the Truckee Meadows Water Authority (TMWA);  To delete Sections 110.422.30, Contracts for Water Rights and Water Facilities, 110.422.10, Water Resources, and 110.706.10, Southeast Truckee Meadows Specific Plan Impact Fee, in their entirety;  To add a new Section 110.422.03, Definitions;  To amend Section 110.422.00, Purpose, for water and sanitary resource requirements for development;  To clarify in Section 110.422.01, Exceptions, that the resource requirements do not apply to the Tahoe Planning Area, areas within the TMWA service area, and to Developments within a General Improvement District (GID) which is receiving water and sanitary sewer service from said GID;  To  clarify in Section 110.422.05, Applicability, where within the County the resource requirements apply;  To  amend Sections 110.422.15, Water Rights Satisfaction, for resource requirements and water rights dedication or relinquishment requirements outside of TMWA’s service area;  To remove administrative and service fee requirements from Section 110.422.20, Authority to Utilize Dedicated Water Rights and Collect Administrative Fees;  To clarify in Section 110.422.25, Water Facilities, the procedures to offer for dedication and to operate water delivery facilities; and To update the Article with the current Community Services Department organization language and remove references to the Department of Water Resources, Utility Services Division.  Recommendations include other matters properly relating thereto.  (Bill No. 1750)  Community Services.  (All Commission Districts.)

 

End Of Scheduled Public Hearings

 

19.        Possible Closed Session for the purpose of discussing labor negotiations with Washoe County, Truckee Meadows Fire Protection District and/or Sierra Fire Protection District per NRS 288.220.

 

20.        Emergency Items.

 

*21.       Public Comment.  Comment heard under this item will be limited to three minutes per person and may pertain to matters both on and off the Commission agenda.  The Commission will also hear public comment during individual action items, with comment limited to three minutes per person.  Comments are to be made to the Commission as a whole.

 

*22.       Commissioners’/Manager’s announcements, reports/updates from County Commission members concerning various boards/commissions they may be a member of or liaison to.  Requests for information, topics for future agendas and any ideas and suggestions for greater efficiency, cost effectiveness and innovation in County government.  (No discussion among Commissioners will take place on this item.)

 

23.        Adjournment.

 

Various boards/commissions the Washoe County Commissioners may be a member of or liaison to:

Chair Berkbigler

Criminal Justice Advisory Committee

Internal Audit Committee

Investment Committee

Legislative Liaison

Nevada Association of Counties

Nevada Tahoe Conservation District Board of Supervisors

Nevada Tahoe Regional Planning Agency Board

Organizational Effectiveness Committee

Public Schools Overcrowding and Repair Needs Committee

Smarter Region Economic Development Vision Subcommittee (alternate)

Tahoe Regional Planning Agency Board

Tahoe Transportation District Board of Directors

Tahoe Transportation Commission

Truckee Meadows Water Authority Board (alternate)

Truckee River Flood Management Authority (alternate)

Washoe County Stadium Authority

 

Vice-Chair Jung

Community Assistance Center Transitional Governing Board

District Board of Health

EDAWN   (Economic Development Authority of Western Nevada)

Library Board of Trustees

Medical Marijuana Working Group

Nevada Association of Counties (alternate)

NevadaWorks (alternate)

Regional Jobs Network

Truckee Meadows Water Authority Board (alternate)

 

Vice-Chair Jung (continued)

Truckee River Flood Management Authority (alternate)

Washoe County Stadium Authority

Western Nevada Development District (WNDD)

Action Communities for Health, Innovation & EnVironmental changE (no longer active)

 

Commissioner Hartung

Investment Committee

Nevada Association of Counties (alternate)

Nevada Commission for the Reconstruction of the V&T Railway

Nevada Land Transfer Task Force

Regional Planning Governing Board

Regional Transportation Commission

Senior Services Advisory Board Liason (alternate)

Truckee Meadows Water Authority Board

Truckee River Flood Management Authority

Western Regional Water Commission

 

Commissioner Herman

Criminal Justice Advisory Committee (alternate)

Nevada Association of Counties

NevadaWorks

Open Space and Regional Parks Commission

Regional Planning Governing Board

Senior Services Advisory Board Liaison

State Land Use Planning Advisory Council (SLUPAC)

Truckee Meadows Water Authority Board

Truckee River Flood Management Authority (alternate)

Verdi Water Service Oversight Advisory Board (pursuant to Interlocal Agreement for provision of water service in Verdi, Nevada)

Washoe County School District Oversight Panel

Western Regional Water Commission

 

Commissioner Lucey

Debt Management Commission

EDAWN (Economic Development Authority of Western Nevada) (alternate)

Nevada Association of Counties (alternate)

Nevada Commission for the Reconstruction of the V&T Railway (alternate)

Regional Planning Governing Board

Regional Transportation Commission

Reno-Sparks Convention & Visitors Authority

Smarter Region Economic Development Vision Subcommittee

Nevada Tahoe Regional Planning Agency Board (alternate)

Tahoe Regional Planning Agency Board (alternate)

Tahoe Transportation District Board of Directors (alternate)

Tahoe Transportation Commission

Truckee Meadows Water Authority Board (alternate)

Truckee River Flood Management Authority

Washoe County School District Oversight Panel